Emergency: Hurricanes/ Tropical Weather
|The University continues to monitor the progress of Tropical Storm Erika. All campus operations are on a normal schedule at this time.|
UNIVERSITY OF MIAMI HEALTH SYSTEM AND MILLER SCHOOL OF MEDICINE – HURRICANE GUIDELINES
The University of Miami Health System and Miller School of Medicine Hurricane Guidelines provides guidance on preparation for, response to, and recovery from the impact(s) of a tropical storm or hurricane. Sensitive security information contained in the full Hurricane Guidelines has been redacted to allow for public release. To request a full version of the document email Medical Campus and UHealth Emergency Manager, Matthew Shpiner (firstname.lastname@example.org).
- EMPLOYEE Hurricane Update Publication
- STUDENT Hurricane Preparedness Information
- RESEARCHER Hurricane Preparedness Checklists
- GENERAL UNIVERSITY COMMUNITY Preparedness
- Confirm or update your personal contact information: Go to Workday, click on the All About Me link under your name in the upper-right portion of the home screen. Then click on the Personal Information worklet; on the following screen, click the Contact Information link under the “Change” column. Make sure your cellular number is listed as a phone number within the “Home Contact Information” and it is correctly designated as “mobile” in the device field. If you need to make any changes, click Edit and follow the instructions within the Change Contact Information tip sheet.
- Designate Essential Personnel: Managers should use Workday to designate the employees they have pre-identified as Essential Personnel—those employees who will be needed immediately before, during, and/or after an emergency when the campuses are closed for normal operations. Managers needing to make this important designation should follow the instructions within the Designating Essential Personnel tip sheet.
- Back up all computer files on a network drive.
- Make sure you have all important phone numbers for your supervisor, Security: 305-243-6000, and the Medical Campus Rumor Control and Emergency Information Hotline number: 305-243-6079.
- Gather all necessary emergency supplies, including plastic tarp and tape for covering office equipment; the materials can be purchased from Physical Plant Materials Management: 305-243-6019.
- Monitor Official Social Media Feeds:
- Supervisors and unit emergency planners should confirm through the UReady system that their unit’s continuity plan is up-to-date and that all relevant emergency plans and policies are readily accessible.
- Each unit’s human resources representative should download contact information from the Prepare Data Warehouse, and keep printed copies in multiple locations.
- Unit leaders should confirm that all personnel who have any role in emergency/disaster mitigation, planning, response, or recovery have completed the appropriate level of National Incident Management System (NIMS) training.
- All capital equipment should be photographed, compiled in a document, and uploaded in the UReady system in accordance with the Photo Documentation Process established by Risk Management.
- The Medical Campus is NOT a designated hurricane shelter. Within a few hours before a storm is forecast to strike, entrances to all campus buildings will be secured and card access systems will be deactivated to prevent reentry.
- All essential employees who will need to remain on campus during a storm MUST complete and submit Form E-020: Request for Essential Personnel to Remain on Campus During Actual Weather Event at least 36 hours prior to potential storm impact for consideration. Not all requests are approved.
- Remain indoors.
- Do not open exterior doors or windows.
- Refrain from using alcohol or other impairing substances.
- Follow directions from your superior/University Officials.
- Several webcams are placed throughout the Medical Campus and may accessible for viewing.
- As soon as you can get to a working phone, check in with your supervisor or designee to inform him or her your status and where you can be reached. Physicians and clinical personnel may be called to work before the University officially re-opens for business. In addition, check in with the University at: https://recover.miami.edu
- Remain inside until University Officials say it’s safe to leave. If you must go outside, be cautious of fallen objects and downed electric wires.
- Contact family members by any available means and advise you are okay.
- Await further instructions from University Officials.
- Additional information can be obtained from the Medical Campus Rumor Control and Emergency Information Hotline: 305-243-6079.
- Power lines: When returning home, walk around outside first; check for downed power lines, gas leaks and structural damage. Do not enter if you smell gas.
- Water safety: Listen to local officials for reports if water is safe to drink/safe to use to prepare food.
- Roads: Damaged/flooded roads may still be closed. Barricades are there for your protection. If you see a barricade, turn around.
- Blackouts: Leave a light on so you’ll know when your power returns. More at http://ready.gov/blackouts.
- Generators: NEVER use a generator inside, even with fans or open windows. Deadly levels of carbon monoxide can build up and linger.
- Do not go to a hospital emergency room unless you’re suffering from a serious or life threatening injury or illness. Instead, call your primary care doctor or nearest urgent care center.
- If you want to help with recovery efforts, but are not an essential employee, call UM Volunteers Services at 305-284-4483.
Remember, it only takes one!
In 2013, Miami-Dade County revised all storm surge planning (evacuation) zones based on the newest generation of modeling data. As a result, a significantly greater portion of the County falls within planning zones. The following Miami-Dade County website provides more information: http://www.miamidade.gov/fire/evacuation-zones.asp
It is critical for all employees to follow supervisor orders regarding any modifications to work schedules during tropical cyclone threats. University Healthcare facilities and operations may continue to function despite their location within a planning zone.
It is also important for all University community members to know if their home is within a storm surge planning zone, and if so, how it may affect their response plan. If you live in Miami-Dade County, determine whether your home is in a storm surge planning zone by visiting the following website and entering your address, or call the Miami-Dade County Answer Center at 3-1-1: http://tinyurl.com/md-hurricanezone